CBOX
CBOX is a digital platform for the collaboration of all Actors involved in a project.
It allows users to consult, share and store BIM documents and models according to specific cataloguing and archiving criteria. Its configuration environment is extremely flexible and allows a specific calibration on different interventions: design of buildings or infrastructures, construction of buildings or infrastructures, management of the built, development and research projects. The configurations, set at the corporate level by a Data Manager, replicated according to the specific needs on all projects of the same type, are managed by a Project Manager at the level of the single project. Its management structure allows to standardize the information requirements at Company level and to manage different projects of similar type in a similar way. This operational methodology makes it possible to create, manage and maintain structured, coordinated, and interpretable digital information assets at every Company level, while coming from different projects.
FUNCTIONS
CUSTOMIZED ROLES
The ability to create customized roles allows to limit areas and functionality of the platform and guarantees an exclusive and targeted use by users in relation to the specific assignment in the project. These roles, created at Company level, are transferred to the various projects according to the peculiarities of each project. The Project Manager will invite users to the project for which he is responsible based on the roles available (or will request others). This approach will allow the same user in the platform to also play different roles in relation to the project in which he is involved.
DOCUMENTS
A substantial feature of CBOX is the ability to create specific categorizations of documents (as well as Tickets and Checklists described below) and assign them to specific roles. This selective filter guarantees very high standards of access and security. In the workplace, users can organize data according to customizable hierarchies of folders and subfolders. To each individual folder it is possible to apply specific settings such as accesses, notifications, naming rules and approval workflows. In addition to the normal role-based access policies, users can define customizations in terms of access, operational options (viewing, uploading, uploading only new versions, downloads, etc.) and notifications. Each folder can be characterized by automatic document nomenclature rules that will allow each user with write permissions to comply with the requirements imposed for the project.All documents may have an approval status. CBOX allows to create custom approval flows to be applied to individual folders that allow users to express their opinion directly on the document.
MARK-UP TO QR CODE
The mark-up system within CBOX allows to make revisions directly on the documents (.pdf format) uploaded within the platform. It also allows QR Codes to be affixed to them. This is useful to verify, once the document has been printed, that the paper document conforms to the one on the platform or if it is an outdated copy.
TICKET
The Ticket is a tool that, depending on the specific categorization, allows users to activate requests for actions (Requests for information, opinions, changes, acknowledgment, etc.) towards one or more users involved in the project by tracing the closing process and relative timing. A special dashboard will allow each user to monitor any involvement and personal deadlines and the Project Manager to have the situation of all the Tickets of the entire project.
CHECKLIST
The Checklist module allows to prepare templates with custom fields that users, depending on the specific role assigned within the project, can find available in their workspace. Checklists are a fundamental tool for a simple compilation (even from mobile devices), structured and comparable, of numerous types of feedback cards (cleaning, quality, inspections, etc.). The archiving system allows an automatic organized cataloguing with relative nomenclature rule of all the forms filled in according to the category and the template used.
BIM-CAD VIEWER
A model viewer in IFC format allows to import geometry and information into the CBOX database. Templates can be federated by the Project Manager depending on the purpose of the intended tasks. The internal engine being converted will feed the Space and Asset management modules. Individual assets or spaces, groups of them, may be associated with any scheduled maintenance procedures, Tickets, Documents, etc.
SPACE MANAGEMENT
All information on the spaces of a building or the areas of outdoor environments can be queried on three-dimensional digital models. The module, however, can work even in the absence of BIM models where technical data are available in vector and tabular format. A mixed operational solution is also possible. To each space it is possible to associate spherical photographs, archiving the same following subsequent surveys to allow comparisons over time. Spaces, or groups of spaces, can be associated with information about recurring actions such as, for example, cleaning or surveillance operations. The system also keeps track of changes that may occur over time: changes of occupants, intended uses, mergers, divisions, etc.
ASSET MANAGEMENT
All information about the assets of a property or a project can be deduced from three-dimensional digital models. The module, however, can work even in the absence of BIM models where technical data are available in tabular format. A mixed operational solution is also possible. Each asset can be associated with its photograph. A specific feature allows to check the presence and location of each item following subsequent censuses and store information about any divestitures. Individual assets, or groups of assets, can be associated with information about recurring actions such as cleaning or maintenance.
TIMING
Each project is characterized by its own calendar for the definition of working days and holidays. Timing deadlines for Ticket approvals or closures may be defined based on calendar properties. The timing module also allows to define customized intervals necessary, for example, for the definition of maintenance procedures, work activities or verification cycles.
O&M
Scheduled maintenance procedures are created at corporate level and replicated in all projects where, with different timing, they can be applied. Each Project Manager, for his project, has the task of correctly associating the maintenance procedures to all the assets (or groups of assets) according to the contractual specifications of the project. The work order, automatically generated by the system, may contain a checklist of minimum predefined controls that the operator must fill in to correctly close the intervention. Requests for intervention can be generated by users according to the privileges granted, the system will track ordinary interventions from extraordinary ones. A notification system will automatically route communications to the subjects affected by the request.
APP
APP is a customizable module dedicated to the acquisition of data from mobile devices. This feature allows to collect (even offline), store and analyze in a centralized way, information from devices engaged in the field (for example, in situ surveys). The analysis of individual controls may allow the verification of contractual requirements agreed between the parties (for example, provision of cleaning or surveillance services).
REPORT
A specific reporting module allows to analyze project data according to the specific purpose of the activity. The system makes available to the user, depending on the access permissions to the module, standard and / or customizable templates for the creation of suitable reports.